Where to Send Payments to the DioceseOther Finance Resources for Parishes
Episcopal Parish Accessibility Guide
Are you considering making or updating the accessibility of your building to the disabled? A helpful guide to this important topic is found below.
Episcopal Parish Accessibility Guide (873.41 kB 2011-03-30 11:15:43)
Clergy Pension Forms
When a parish hires a new rector or priest-in-charge, the parish must notify the Church Pension Fund to update the cleric's pension records and transfer or initiate billing to the right organization. Similar reporting is needed when there is a change in compensation or duties within the same organization.
Below are the Church Pension Fund forms used for the above purposes:
Clergy Pension New Assignment Notice (998.99 kB 2011-03-30 11:24:39) Clergy Pension - Change in Compensation or Duties (65.16 kB 2011-03-30 11:25:39)
Records Retention Guide
Frequently, parishes inquire about how long to keep their financial and other important records. Attached is the most recent update from the Manual of Business Methods in Church Affairs published by The Episcopal Church in New York. This 2009 update includes sections on electronic records, as well as guidelines for manual and other computed-produced information. Records Retention Guide (1012.32 kB 2011-03-30 11:12:03)
Don't shred, dispose of, or store away your records without it!
Parish Payroll: Are We Doing it Right?
At the 2006 Bishop’s College for Parish Leadership, Fred Snowden and Darrell Knapp gave a presentation on how to properly complete and maintain your parish payroll.
Topics included:
Employees or Independent Contractors?
Employment and Tax Benefit Requirements
Remittance and Reporting Requirements
What is/isn't income?
Section 106 plans
IRS Penalties
Tax Exemption Letters
We recommend that every parish obtain and maintain a copy of its tax exemption, also known as 501c(3) letter, in its permanent files. The Diocese, as well as each parish, is covered under a group exemption letter from the IRS. The Episcopal Church Center office in New York maintains a list of the organizations covered by the exemption. In order to obtain a copy, please call June Victor at 1-800-334-7626 and ask for a copy of the letter. Pleae have the following information when you call: Parish name, city, and Federal Tax ID number.
The letter is useful for sales tax exemption purposes, or grant applications.
Later this year, the Finance Office will be updating our list with the Episcopal Church Center. More details about this process will be forthcoming.
Business Requirements Time Line
The link below shows the mailing dates and due dates of reports parishes are required to submit to the Diocesan Finance Office. Please print and review the form so that you are aware of these important dates. Please contact us if you have any questions. Thanks in advance for your assistance.
Business Requirements Timeline
